Top 12 Invoice Template Software & Receipt Makers for Freelancers, Small Business Owners, and Professional Contractors

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In the ever-evolving world of freelancing, small business ownership, and professional contracting, efficient financial management is crucial. Among the many responsibilities these professionals have, creating invoices and receipts can be particularly time-consuming and prone to errors. Luckily, there is an array of software available to simplify this process. In this article, we’ll explore the top 12 invoice template software and receipt makers that can streamline financial management for these individuals. Among these options is Zintego, a noteworthy choice that we’ll introduce alongside the other 11 contenders.

  1. Wave

Wave is a free, user-friendly accounting software that provides a robust invoicing feature. It enables users to generate professional invoices, accept online payments, and monitor expenses. Wave’s affordability makes it a top choice for freelancers and small business owners.

  • Zoho Invoice

Zoho Invoice is part of the Zoho suite of business software and is known for its simplicity and effectiveness. It offers customizable templates, time tracking, and integration with popular payment gateways, making it a fantastic choice for professionals.

  • Xero

Xero is a cloud-based accounting software that caters to both small businesses and freelancers. It boasts efficient invoicing tools, expense tracking, and seamless bank reconciliation. Its user-friendly interface simplifies invoice creation and management.

  • QuickBooks

QuickBooks is a widely recognized accounting and finance software known for its robust invoicing capabilities. It allows users to create customized invoices, track expenses, and manage cash flow efficiently. Integration with various financial institutions adds to its appeal.

  • FreshBooks

FreshBooks is designed with freelancers and small business owners in mind. It offers user-friendly invoicing tools, expense tracking, and reporting features. Users can create professional invoices quickly and automate recurring ones.

  • Invoice Ninja

Invoice Ninja is an open-source invoicing and time-tracking software tailored to freelancers and small business owners. It provides customizable invoice templates, recurring billing options, and the ability to accept online payments.

  • Zintego

Zintego stands out as an effective invoicing and receipt maker tool, catering to the needs of freelancers, small business owners, and professional contractors. Its features include customizable invoice templates, expense tracking, and the ability to generate professional receipts.

  • PayPal Invoicing

PayPal Invoicing offers a simple and efficient way for professionals to create invoices and receive payments. Its seamless integration with PayPal makes online payments a breeze for clients.

  • Harvest

Harvest is a time tracking and invoicing software that simplifies the billing process for professionals. It offers robust invoicing features, expense tracking, and integrates with various payment gateways.

  1. Hiveage

Hiveage is a user-friendly invoicing and billing software that enables professionals to create invoices and accept payments effortlessly. It features time tracking, recurring billing, and expense management.

  1. Invoicely

Invoicely is an online invoicing software that offers customizable invoice templates, expense tracking, and the capability to accept online payments. It caters to both freelancers and small businesses.

  1. Sage

Sage is a comprehensive accounting software that includes invoicing and receipt management features. It’s suitable for small business owners and professional contractors who require advanced accounting capabilities.

Choosing the Right Invoice Template Software

Selecting the appropriate invoice template software and receipt maker is a crucial decision for freelancers, small business owners, and professional contractors. To make an informed choice, consider these factors:

  1. Ease of Use: Opt for software that offers a user-friendly interface and intuitive navigation to simplify the invoicing process.
  2. Customization: Look for software that allows you to personalize invoice templates to align with your brand and specific requirements.
  3. Payment Integration: Ensure the software integrates seamlessly with popular payment gateways for secure and efficient payment processing.
  4. Expense Tracking: Choose software that includes expense tracking features to help manage your finances effectively.
  5. Automation: Look for options that offer automation features such as recurring invoices, saving you time and effort.
  6. Reporting: Access to detailed financial reports can aid in making informed decisions and monitoring your business’s financial health.
  7. Cost: Consider your budget and select software that aligns with your financial resources.


Efficiently managing invoices and receipts is integral to the success of freelancers, small business owners, and professional contractors. With the right invoice template software and receipt maker, you can streamline financial management, save time, and present a professional image to your clients. While the market offers various options, including established players like QuickBooks and FreshBooks, there are also hidden gems like Zintego that cater to the specific needs of professionals in these fields. Assess your requirements carefully and choose the software that best aligns with your business objectives to ensure seamless financial operations.

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